The VMARS Archive
electronic copies of documents made available by VMARS are to be classified
to one of three standards:
1 This is the minimum standard.
It should be complete –
or contain a notice at the front detailing missing pages or partially
The file name must
include the VMARS catalogue number – and the details entered in the
Finished file format to
be PDF version 1.4 (Acrobat 5) – one file per document, except where
grouping makes sense (e.g. EMER modification instructions).
Scanning to be of
sufficient quality for the content to be legible.
All pages should be
straight – i.e. not skewed.
All black borders to be
Pages larger than A4 in
original size, to be split (post-scanning) into overlapping A4 sheets (to
allow a final user to print at A4 but assemble A3 (or larger) sheets).
Any hard-to-read text to
be repaired if possible.
Hardcopy document damage
(e.g. tears) and previous repair marks (e.g. from the use of film/plastic backed adhesive) to be removed.
Document to be set up
for automated double-sided printing at A4 size.
detailed elsewhere to be adhered to. For instance, each page to be scanned
in the appropriate mode – i.e. black/white for text and line drawings,
greyscale for photos, and colour only where this exists on the original.
Documents with more than
one major section to have a hypertext index of the section headings.
Crease marks on folded
pages to be removed.
Full size scans of pages
larger than A4 size to be included for easy on-screen viewing.